Terms & Conditions

By purchasing personal training sessions, subscribing to online coaching programs, participating in fitness assessments, or using the Freelance Fitness website and Client Portal, you ("Client" or "You") agree to be bound by these Terms & Conditions ("Terms").

If you do not agree to these Terms, you must not use our training services, digital portal, or fitness programming. These Terms constitute an ongoing agreement between you and Freelance Fitness (operated by Coach Richard Vacalares).

Freelance Fitness provides professional fitness coaching, personalized exercise programming, movement instruction, body recomposition guidance, and accountability services. Services may include:

• One-on-One In-Person Training: Tailored gym sessions focusing on proper lifting mechanics, progressive overload, and form correction.
• Online & Hybrid Coaching: Structured weekly workout routines, video movement reviews, progressive programming, and digital check-ins.
• Client Fitness Portal Access: Secure online access to personalized workout logs, warm-up routines, exercise video demonstrations, weight tracking, and coach messaging.

All coaching plans are personalized based on the initial assessment, client goals, and equipment availability. Progress depends significantly on client consistency, adherence to prescribed workouts, and recovery.

Your physical safety is our paramount priority. Physical training involves cardiovascular exertion, muscular strain, and neurological adaptation.

By agreeing to these Terms, you certify that:

• You are in adequate physical condition to engage in physical exercise, resistance training, and aerobic conditioning.
• You have accurately completed all intake questionnaires, medical declarations, or Physical Activity Readiness Questionnaires (PAR-Q).
• You will immediately notify Coach Richard of any existing or developing cardiovascular issues, joint pain, muscle strain, pregnancy, dizziness, or prescribed medication changes.
• If at any moment during training you experience lightheadedness, sharp or atypical pain, shortness of breath, or palpitations, you will halt the exercise immediately and alert your coach.

You acknowledge and understand that participation in physical conditioning, resistance training, strength training, weightlifting, mobility drills, cardiovascular exercise, and customized workout programming inherently involves substantial physical exertion and unavoidable risks. These risks include, but are not limited to, muscle strains, tears, ligament sprains, skeletal fractures, cardiovascular complications, dizziness, heat exhaustion, equipment failure, improper exercise technique, or accidental slips and falls.

Autonomous Execution & Personal Responsibility: Whether you are training under in-person supervision, participating in remote online coaching, or executing routines independently at a commercial gym, private facility, home, or outdoors using routines provided through the Client Portal, you acknowledge that you are exercising autonomously and at your own risk. You assume 100% full personal responsibility for assessing your immediate physical condition, verifying equipment integrity, maintaining a safe exercise perimeter, and performing movements within your safe capacity.

Complete Release of Liability for Accidents and Mishaps: To the fullest extent permitted by applicable law, you expressly agree that Coach Richard Vacalares, Freelance Fitness, affiliated coaches, staff, and the digital platform itself shall NOT be held liable, accountable, or legally responsible for any accidents, physical injuries, mishaps, medical emergencies, illness, disability, property damage, or loss of life occurring prior to, during, or subsequent to the execution of any training session, workout program, movement demonstration, or fitness advice provided.

Indemnification & Waiver: By accessing our services, creating an account, or entering your client portal, you irrevocably release, waive, and forever discharge Freelance Fitness, Coach Richard Vacalares, and the platform from any and all present and future liabilities, claims, demands, lawsuits, or actions of any nature arising directly or indirectly out of your participation in physical fitness activities.

Coaching time slots are reserved exclusively for each client. Timely scheduling allows Coach Richard to plan customized training sessions and provide attentive service to all clients.

• Late Cancellations & No-Shows: Sessions cancelled with less than 24 hours notice or unattended sessions (no-shows) will be charged in full and deducted from your session package.
• Late Arrivals: If you arrive late to a session, your training session will still conclude at the originally scheduled end time to accommodate subsequent clients.
• Coach Cancellations: In the rare event Coach Richard must reschedule a session due to illness or unforeseen circumstances, you will be notified promptly and the session will be rescheduled at no additional cost.

All fees for training packages, monthly coaching retainers, and single sessions are agreed upon prior to enrollment and must be paid in advance of receiving services.

• Payment Methods: Payments are processed securely via approved bank transfer, card payment, or electronic invoice as agreed.
• Package Validity: Multi-session packages must be completed within the stated validity window (e.g., 10-session packages must be used within 90 days of purchase) unless an extension is granted in writing due to documented medical circumstances.
• Non-Refundable Policy: Because time slots and custom programming resources are allocated upon registration, coaching fees and packages are non-refundable once purchased or initiated. Unused sessions cannot be redeemed for cash.

Any nutrition guides, daily caloric suggestions, macronutrient breakdowns, hydration targets, and lifestyle advice provided by Coach Richard are intended solely for general fitness, athletic performance, and body composition education.

They do not constitute medical nutrition therapy, therapeutic diets, or prescription for eating disorders. Clients with specific metabolic disorders, allergies, or chronic health conditions must review any dietary changes with their physician or registered dietitian.

To maintain a supportive, safe, and productive training environment, all clients agree to:

• Wear suitable athletic footwear (clean, closed-toe training shoes) and appropriate workout apparel during all sessions.
• Follow all safety directions regarding weight collars, spotters, barbell handling, and equipment hygiene.
• Treat coaching staff, gym personnel, and fellow athletes with mutual respect, patience, and courtesy.
• Avoid training under the influence of alcohol, recreational drugs, or substances that impair motor skills or cognition.

Access to the Freelance Fitness Client Portal, including workout logs, warm-up routines, exercise instructional videos, muscle targeting showcases, and messaging features, is provided for your individual personal use only.

All training programs, template structures, website designs, graphics, and video resources are the intellectual property of Freelance Fitness. You agree not to copy, redistribute, sell, or share account credentials or proprietary workout materials with third parties without written authorization.

We respect your personal privacy. Information you share with Coach Richard—including body measurements, weight logs, and personal health goals—remains strictly confidential.

Progress Photos & Testimonials: We celebrate our clients' milestones! However, transformation photos, testimonials, and review quotes will only ever be published on our website, social media, or marketing materials if you provide explicit prior consent. You maintain the right to withdraw photo consent at any time for future promotional materials.

Freelance Fitness reserves the right to suspend or terminate services to any client who demonstrates disruptive behavior, disregards safety instructions, repeatedly violates the cancellation policy, or creates an unsafe environment for themselves or others. In such extreme cases, unused session value may be refunded or forfeited at the coach's reasonable discretion.

If you have any questions, clarifications, or need to discuss any aspect of these Terms & Conditions, please reach out directly: